Travel Grants SPAGN Annual Conference 2025
Overview: Grants are available only for SPAGN Member Organizations. One representative per member organization is eligible to apply for a grant. Please note: Grant are limited and will be given out as our resources allow.
The grant will cover:
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- A travel allowance of up to
- 700 EUR for members from the American continent
- 1.300 EUR for members from other parts of the world
- A travel allowance of up to
This should help cover travel expenses (flights, bus, train etc.) and accomodation in Washington D.C./Bethesda
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- The conference fee - experience a global conference with world-renown speakers and sarcoma experts
- Food and beverages throughout the conference
- Dinner on Saturday night, kindly hosted by the Sarcoma Foundation of America
What you need to do
Regardless of whether you have received a grant or not, please organize and book your travel yourself. The conference hotel has rooms available for you at a special conference rate via a special link, which must be booked directly with the hotel by March 10 at the latest (you will receive the link upon registration). Please note that (in contrast to previous conferences) no rooms will be booked directly via SPAGN. Please also make sure that you have sufficient travel and cancellation insurance. SPAGN will not assume any costs for trips not taken.
You want to bring your colleague?
Further representatives of your organization are welcome to register separately. Travel and accommodation are at own expenses, SPAGN will cover the conference fees incl. food and beverages throughout the meeting.
⏰ The deadline for scholarship applications is February 16, 2025
Don't miss out on this opportunity to connect, learn, and inspire at the SPAGN Annual Conference 2025. Save the date, mark your calendar, and join us from the April 11-13, 2025 in Washington D.C., USA.
Reimbursement Rules
Travelling Expenses: If you have been granted a scholarship, travel costs will be reimbursed by SPAGN for one representative per member organisation up to a max. of EUR (Europe)/ EUR (overseas). Please complete your Expenses Reimbursement Form and send it to SPAGN with original receipts within 30 days of the end of the conference.
IMPORTANT – Please use the SPAGN Expense Reimbursement Form to reclaim your costs within 30 days of the end of the conference. We regret that we cannot reimburse costs without an original receipt.
Travelling by plane, train, car and/or taxi will be reimbursed on the basis of the most economical fare only.
Conference Expenses: Conference expenses such as meeting rooms, materials, snacks and meals, beverages, Saturday night dinner, etc. for the days of the conference will be covered and paid by SPAGN directly.
Other Expenses: All other expenses (e.g. upgrade of rooms, difference from a single to double room, mini bar, hotel bar, additional meal orders, room service, telephone, laundry, etc.) will not be covered by SPAGN. Additional expenses incurred for accompanying persons will not be covered by SPAGN.
Liability Disclaimer
Your participation in the SPAGN Annual Conference 2025 will be at your own risk. SPAGN will not be liable for any eventualities while travelling to and from or during the conference. We are not liable for injury loss or damages suffered by participants or third parties. The SPAGN conference 2025 program is carefully prepared and carried out on the basis of the current knowledge of the topics concerned. However, SPAGN accepts no liability for the accuracy or currency of the information presented during the conference.
Additionally participants are advised to take out sufficient travel insurance to cover unforeseen events and losses including healthcare cover. In the event the trip is cancelled by the participant SPAGN will not reimburse expenditure incurred by intending participants as the presumption is that their travel insurance should cover this eventuality.